[icann-see] Fwd: Re: Call for volunteers: Defining an elections mechanism for SEEDIG ex. com.

[Marija Blagojevic]

Dear Sorina,

Volunteer!

Best,
Marija

2017-08-03 15:17 GMT+02:00 Uada Mema <uada.mema at yahoo.com>:

> Hello,
>
> I would like to help with the process, too.
>
> Best,
> Uada
>
> Sent from Yahoo Mail on Android
> <https://overview.mail.yahoo.com/mobile/?.src=Android>
>
> On Thu, Aug 3, 2017 at 15:14, Loreta KROJ
> <loretakroj at gmail.com> wrote:
> Hello,
>
> I would like to volunteer, too.
>
> Kind regards,
> Loreta.
>
>
> ---------- Forwarded message ----------
> From: "Sorina Teleanu" <sorinat at diplomacy.edu>
> Date: 3 Aug 2017 10:56
> Subject: Re: [icann-see] Call for volunteers: Defining an elections
> mechanism for SEEDIG ex. com.
> To: "Loreta KROJ" <loretakroj at gmail.com>
> Cc:
>
> Thanks, Loreta. Glad to have you on board.
>
> One kind request: Just to avoid any later complications, could you please
> send this note (your volunteering) also to the mailing list (i.e. not only
> to me)?
>
> Best,
>
> Sorina
>
> On 3 August 2017 at 10:26, Loreta KROJ <loretakroj at gmail.com> wrote:
>
> Dear Sorina,
>
> I would like to help, too.
>
> Kind regards,
> Loreta.
>
> On 1 Aug 2017 16:58, "Sorina Teleanu" <sorinat at diplomacy.edu> wrote:
>
> Dear all,
>
> Following up on the email sent to you last week, we are hereby launching a *call
> for volunteers to help define an elections mechanism for SEEDIG's executive
> committee*.
>
> If you wish to contribute to this process, please *express your interest
> via this mailing list, by Friday, 4 August*, end of day.
>
> We remind you that the mechanism we will be working on will need to cover
> issues such as eligibility criteria, nomination method, voting, etc. Once
> a proposal is ready, it will be subject to community approval.
>
> In terms of timeline, please see below our proposal:
>
>    - End of August: Elections process defined.
>    - September (weeks 1-2 or 1-3): Running the elections.
>    - End of September (hard deadline): New ex. com. in place.
>
> We are aware of the tight timeframe, but we are confident that, with your
> help, we can make this work.
>
> Thank you and we look forward to hearing from you.
>
> Best regards,
>
> Sorina
> (on behalf of the executive committee)
>
>
>
> P.S. We would also like to take this opportunity to thank those of you who
> have followed up on our previous email.
>
>
>
> On 27 July 2017 at 14:51, Sorina Teleanu <sorinat at diplomacy.edu> wrote:
>
> Dear all,
>
> Since the meeting in Ohrid, there have been several questions raised via
> the mailing list about SEEDIG going forward. While apologising for not
> having addressed them so far, we would like to inform you about several
> developments and decisions that concern SEEDIG and the way ahead.
>
> Following discussions in the executive committee (ex. com.), an agreement
> was reached, by majority, on several points outlining our vision on how to
> proceed in the months to come with the overall SEEDIG process and the
> coordination of the work involved.
>
> 1. The mandate of the current ex. com. ends with the finalisation and
> publication of the SEEDIG 2017 report (to be ready by end of August).
>
> In 2016, a five-member ex. com. was endorsed by the community for a
> two-year circle (2017 and 2018). However, SEEDIG has grown fast since then,
> and the circumstances have changed. We are, therefore, of the view that our
> mandate, as entrusted to us last year, should end with the 2017 circle, to
> allow the 2018 circle to start with a fresh team. (Individual members of
> the current ex. com. are free to run for elections.)
>
> 2. While working on the report, a process is launched for defining a
> mechanism for electing a new ex. com. (nomination method, eligibility
> criteria, voting, etc). This should be something the current ex. com. would
> work on together with the community, looking at existing mechanisms (e.g.
> APrIGF, EuroDIG Board, etc.).
>
> SEEDIG does not have a clear mechanism in place when it comes to the
> election of the ex. com. While things worked smoothly in the previous
> years, through community endorsements via the mailing list, the growth of
> SEEDIG calls for the definition of a mechanism for elections. While the
> current ex. com. is willing to coordinate a process for defining such a
> mechanism, we welcome volunteers from among you to contribute to this
> process. Any proposal for such a mechanism will be subject to community
> approval.
>
> 3. The ex. com. would be expanded from 5 to 7 members.
>
> As the SEEDIG process now includes several activities (intersessional
> activities, Meeting Fellowship Programme, Youth School, etc), the
> complexity of the work involved in planning or coordinating these
> activities has increased as well. For this reason, we are of the view that
> a larger ex. com. is needed. The expansion of the ex. com. would be an
> issue for consideration during the process mentioned at point 2 for
> defining an elections mechanism.
>
> 4. Once elected, the new ex. com. will be responsible for elaborating a
> set of operating principles for SEEDIG, as well as a strategic plan and a
> work plan. As interim solution, and until the adoption of SEEDIG operating
> principles, the new ex. com. will bind itself to applicable EuroDIG rules
> of operation (given point 7 below). The extent to which EuroDIG rules will
> be applicable to the SEEDIG ex. com. will be subject to discussions between
> the new ex. com. and EuroDIG and other SEEDIG supporting organisations.
>
> In Ohrid, a public meeting was held on the issue of creating a legal
> structure for SEEDIG. At that session, it was underlined that, while the
> need for a legal structure is unquestionable, we should not rush the
> process for setting it up. Few weeks ago, at a discussion with several
> SEEDIG sponsors, it was also noted that, while the process for setting up a
> SEEDIG association is slowed down, there is a need for clear
> rules/operating principles (OP) governing both SEEDIG as a process and the
> functioning of its coordination body. The OP are to cover issues such as:
> SEEDIG objectives and ways of achieving those objectives (annual meeting,
> intersessional activities); roles, responsibilities and procedures for the
> coordinating body (including appointment, durations and duties of the
> representative positions, etc.); relations with supporting organisations;
> basic principles; etc. In addition, a strategic plan and a work plan for
> SEEDIG were outlined also as necessary documents.
>
> 5. Everything else SEEDIG-related – intersessional activities, host for
> SEEDIG 2018, communication tools, etc. – will also fall within the
> responsibility of the new ex. com. The only exception here could be the monthly
> summary and hub <http://www.seedig.net/ig-developments-in-see/> – whose
> continuity and sustainability would be discussed with the community while
> the election process is ongoing.
>
> This also means that the questions and suggestions circulated lately via
> the mailing list (on issues such as additional capacity development
> activities that SEEDIG could engage in) will be addressed by the new ex.
> com.
>
> 6. The hard deadline for having a new ex. com. in place is end of
> September. This is because the usual EuroDIG call for issues is launched on
> 1 October, and a decision needs to be made whether there will be again a
> joint EuroDIG-SEEDIG call.
>
> Steps to be taken to meet this deadline include the definition of an
> election mechanism (in line with point 2 above) and the actual running of
> the elections. A detailed timeline for these two steps is to be defined as
> part of the aforementioned mechanism. On 1 August, we will launch a call
> for volunteers to contribute to this process.
>
> 7. An agreement was reached in Tallinn (during the GA of the EuroDIG
> Association) and endorsed by SEEDIG main sponsors, about SEEDIG funds being
> managed by the EuroDIG Secretariat on an interim basis (until a SEEDIG
> legal structure is created).
>
> This will be a continuation of the status quo, as SEEDIG funds have been
> managed by the EuroDIG Secretariat for SEEDIG 2017. In practical terms,
> this has meant that financial contributions to SEEDIG were collected via
> the EuroDIG Secretariat, who has managed the funds in line with decisions
> made by the SEEDIG ex. com.
>
> We are aware that the points above are complex, and we stand ready and
> available to answer any requests for clarification you might have. We
> welcome your comments or questions, by 31 July. More from us on 1 August,
> when we launch the process for creating an elections mechanism for SEEDIG’s
> ex. com.
>
>
> Thank you!
>
>
> Best regards,
>
>
> Sorina
>
> (on behalf of SEEDIG's executive committee)
>
>
>
>
>
>
> --
> Sorina Teleanu
> Digital Policy Senior Researcher
> DiploFoundation
> www.diplomacy.edu | www.giplatform.org | digitalwatch.giplatform.org
>
>
>
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