[icann-see] Call for volunteers: Defining an elections mechanism for SEEDIG ex. com.

Wed Aug 2 18:35:55 CEST 2017

Hi Sorina, all

I would like to help in this process. Sign me in.

Best, Arvin

On Aug 2, 2017 18:09, "Narine Khachatryan" <ms.narine.khachatryan at gmail.com>
wrote:

> Dear Sorina,
>
> I am volunteering for the task. Regards, Narine
>
> On Tue, Aug 1, 2017 at 6:57 PM, Sorina Teleanu <sorinat at diplomacy.edu>
> wrote:
>
>> Dear all,
>>
>> Following up on the email sent to you last week, we are hereby launching
>> a *call for volunteers to help define an elections mechanism for
>> SEEDIG's executive committee*.
>>
>> If you wish to contribute to this process, please *express your interest
>> via this mailing list, by Friday, 4 August*, end of day.
>>
>> We remind you that the mechanism we will be working on will need to cover
>> issues such as eligibility criteria, nomination method, voting, etc.
>> Once a proposal is ready, it will be subject to community approval.
>>
>> In terms of timeline, please see below our proposal:
>>
>>    - End of August: Elections process defined.
>>    - September (weeks 1-2 or 1-3): Running the elections.
>>    - End of September (hard deadline): New ex. com. in place.
>>
>> We are aware of the tight timeframe, but we are confident that, with your
>> help, we can make this work.
>>
>> Thank you and we look forward to hearing from you.
>>
>> Best regards,
>>
>> Sorina
>> (on behalf of the executive committee)
>>
>>
>>
>> P.S. We would also like to take this opportunity to thank those of you
>> who have followed up on our previous email.
>>
>>
>>
>> On 27 July 2017 at 14:51, Sorina Teleanu <sorinat at diplomacy.edu> wrote:
>>
>>> Dear all,
>>>
>>> Since the meeting in Ohrid, there have been several questions raised via
>>> the mailing list about SEEDIG going forward. While apologising for not
>>> having addressed them so far, we would like to inform you about several
>>> developments and decisions that concern SEEDIG and the way ahead.
>>>
>>> Following discussions in the executive committee (ex. com.), an
>>> agreement was reached, by majority, on several points outlining our vision
>>> on how to proceed in the months to come with the overall SEEDIG process and
>>> the coordination of the work involved.
>>>
>>> 1. The mandate of the current ex. com. ends with the finalisation and
>>> publication of the SEEDIG 2017 report (to be ready by end of August).
>>>
>>> In 2016, a five-member ex. com. was endorsed by the community for a
>>> two-year circle (2017 and 2018). However, SEEDIG has grown fast since then,
>>> and the circumstances have changed. We are, therefore, of the view that our
>>> mandate, as entrusted to us last year, should end with the 2017 circle, to
>>> allow the 2018 circle to start with a fresh team. (Individual members of
>>> the current ex. com. are free to run for elections.)
>>>
>>> 2. While working on the report, a process is launched for defining a
>>> mechanism for electing a new ex. com. (nomination method, eligibility
>>> criteria, voting, etc). This should be something the current ex. com. would
>>> work on together with the community, looking at existing mechanisms (e.g.
>>> APrIGF, EuroDIG Board, etc.).
>>>
>>> SEEDIG does not have a clear mechanism in place when it comes to the
>>> election of the ex. com. While things worked smoothly in the previous
>>> years, through community endorsements via the mailing list, the growth of
>>> SEEDIG calls for the definition of a mechanism for elections. While the
>>> current ex. com. is willing to coordinate a process for defining such a
>>> mechanism, we welcome volunteers from among you to contribute to this
>>> process. Any proposal for such a mechanism will be subject to community
>>> approval.
>>>
>>> 3. The ex. com. would be expanded from 5 to 7 members.
>>>
>>> As the SEEDIG process now includes several activities (intersessional
>>> activities, Meeting Fellowship Programme, Youth School, etc), the
>>> complexity of the work involved in planning or coordinating these
>>> activities has increased as well. For this reason, we are of the view that
>>> a larger ex. com. is needed. The expansion of the ex. com. would be an
>>> issue for consideration during the process mentioned at point 2 for
>>> defining an elections mechanism.
>>>
>>> 4. Once elected, the new ex. com. will be responsible for elaborating a
>>> set of operating principles for SEEDIG, as well as a strategic plan and a
>>> work plan. As interim solution, and until the adoption of SEEDIG operating
>>> principles, the new ex. com. will bind itself to applicable EuroDIG rules
>>> of operation (given point 7 below). The extent to which EuroDIG rules will
>>> be applicable to the SEEDIG ex. com. will be subject to discussions between
>>> the new ex. com. and EuroDIG and other SEEDIG supporting organisations.
>>>
>>> In Ohrid, a public meeting was held on the issue of creating a legal
>>> structure for SEEDIG. At that session, it was underlined that, while the
>>> need for a legal structure is unquestionable, we should not rush the
>>> process for setting it up. Few weeks ago, at a discussion with several
>>> SEEDIG sponsors, it was also noted that, while the process for setting up a
>>> SEEDIG association is slowed down, there is a need for clear
>>> rules/operating principles (OP) governing both SEEDIG as a process and the
>>> functioning of its coordination body. The OP are to cover issues such as:
>>> SEEDIG objectives and ways of achieving those objectives (annual meeting,
>>> intersessional activities); roles, responsibilities and procedures for the
>>> coordinating body (including appointment, durations and duties of the
>>> representative positions, etc.); relations with supporting organisations;
>>> basic principles; etc. In addition, a strategic plan and a work plan for
>>> SEEDIG were outlined also as necessary documents.
>>>
>>> 5. Everything else SEEDIG-related – intersessional activities, host for
>>> SEEDIG 2018, communication tools, etc. – will also fall within the
>>> responsibility of the new ex. com. The only exception here could be the monthly
>>> summary and hub <http://www.seedig.net/ig-developments-in-see/> – whose
>>> continuity and sustainability would be discussed with the community while
>>> the election process is ongoing.
>>>
>>> This also means that the questions and suggestions circulated lately via
>>> the mailing list (on issues such as additional capacity development
>>> activities that SEEDIG could engage in) will be addressed by the new ex.
>>> com.
>>>
>>> 6. The hard deadline for having a new ex. com. in place is end of
>>> September. This is because the usual EuroDIG call for issues is launched on
>>> 1 October, and a decision needs to be made whether there will be again a
>>> joint EuroDIG-SEEDIG call.
>>>
>>> Steps to be taken to meet this deadline include the definition of an
>>> election mechanism (in line with point 2 above) and the actual running of
>>> the elections. A detailed timeline for these two steps is to be defined as
>>> part of the aforementioned mechanism. On 1 August, we will launch a call
>>> for volunteers to contribute to this process.
>>>
>>> 7. An agreement was reached in Tallinn (during the GA of the EuroDIG
>>> Association) and endorsed by SEEDIG main sponsors, about SEEDIG funds being
>>> managed by the EuroDIG Secretariat on an interim basis (until a SEEDIG
>>> legal structure is created).
>>>
>>> This will be a continuation of the status quo, as SEEDIG funds have been
>>> managed by the EuroDIG Secretariat for SEEDIG 2017. In practical terms,
>>> this has meant that financial contributions to SEEDIG were collected via
>>> the EuroDIG Secretariat, who has managed the funds in line with decisions
>>> made by the SEEDIG ex. com.
>>>
>>> We are aware that the points above are complex, and we stand ready and
>>> available to answer any requests for clarification you might have. We
>>> welcome your comments or questions, by 31 July. More from us on 1 August,
>>> when we launch the process for creating an elections mechanism for SEEDIG’s
>>> ex. com.
>>>
>>>
>>> Thank you!
>>>
>>>
>>> Best regards,
>>>
>>>
>>> Sorina
>>>
>>> (on behalf of SEEDIG's executive committee)
>>>
>>
>>
>>
>
>
> --
>
>    
>    --
>    
>    Best regards,
>    Narine Khachatryan
>    Program Coordinator
>    
>    Safer Internet Armenia <http://www.safe.am/>
>     <http://mediaeducation.am/>
>    Yerevan Armenia
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