[icann-see] Call for volunteers: Defining an elections mechanism for SEEDIG ex. com.

Wed Aug 2 18:08:26 CEST 2017

Dear Sorina,

I am volunteering for the task. Regards, Narine

On Tue, Aug 1, 2017 at 6:57 PM, Sorina Teleanu <sorinat at diplomacy.edu>
wrote:

> Dear all,
>
> Following up on the email sent to you last week, we are hereby launching a *call
> for volunteers to help define an elections mechanism for SEEDIG's executive
> committee*.
>
> If you wish to contribute to this process, please *express your interest
> via this mailing list, by Friday, 4 August*, end of day.
>
> We remind you that the mechanism we will be working on will need to cover
> issues such as eligibility criteria, nomination method, voting, etc. Once
> a proposal is ready, it will be subject to community approval.
>
> In terms of timeline, please see below our proposal:
>
>    - End of August: Elections process defined.
>    - September (weeks 1-2 or 1-3): Running the elections.
>    - End of September (hard deadline): New ex. com. in place.
>
> We are aware of the tight timeframe, but we are confident that, with your
> help, we can make this work.
>
> Thank you and we look forward to hearing from you.
>
> Best regards,
>
> Sorina
> (on behalf of the executive committee)
>
>
>
> P.S. We would also like to take this opportunity to thank those of you who
> have followed up on our previous email.
>
>
>
> On 27 July 2017 at 14:51, Sorina Teleanu <sorinat at diplomacy.edu> wrote:
>
>> Dear all,
>>
>> Since the meeting in Ohrid, there have been several questions raised via
>> the mailing list about SEEDIG going forward. While apologising for not
>> having addressed them so far, we would like to inform you about several
>> developments and decisions that concern SEEDIG and the way ahead.
>>
>> Following discussions in the executive committee (ex. com.), an agreement
>> was reached, by majority, on several points outlining our vision on how to
>> proceed in the months to come with the overall SEEDIG process and the
>> coordination of the work involved.
>>
>> 1. The mandate of the current ex. com. ends with the finalisation and
>> publication of the SEEDIG 2017 report (to be ready by end of August).
>>
>> In 2016, a five-member ex. com. was endorsed by the community for a
>> two-year circle (2017 and 2018). However, SEEDIG has grown fast since then,
>> and the circumstances have changed. We are, therefore, of the view that our
>> mandate, as entrusted to us last year, should end with the 2017 circle, to
>> allow the 2018 circle to start with a fresh team. (Individual members of
>> the current ex. com. are free to run for elections.)
>>
>> 2. While working on the report, a process is launched for defining a
>> mechanism for electing a new ex. com. (nomination method, eligibility
>> criteria, voting, etc). This should be something the current ex. com. would
>> work on together with the community, looking at existing mechanisms (e.g.
>> APrIGF, EuroDIG Board, etc.).
>>
>> SEEDIG does not have a clear mechanism in place when it comes to the
>> election of the ex. com. While things worked smoothly in the previous
>> years, through community endorsements via the mailing list, the growth of
>> SEEDIG calls for the definition of a mechanism for elections. While the
>> current ex. com. is willing to coordinate a process for defining such a
>> mechanism, we welcome volunteers from among you to contribute to this
>> process. Any proposal for such a mechanism will be subject to community
>> approval.
>>
>> 3. The ex. com. would be expanded from 5 to 7 members.
>>
>> As the SEEDIG process now includes several activities (intersessional
>> activities, Meeting Fellowship Programme, Youth School, etc), the
>> complexity of the work involved in planning or coordinating these
>> activities has increased as well. For this reason, we are of the view that
>> a larger ex. com. is needed. The expansion of the ex. com. would be an
>> issue for consideration during the process mentioned at point 2 for
>> defining an elections mechanism.
>>
>> 4. Once elected, the new ex. com. will be responsible for elaborating a
>> set of operating principles for SEEDIG, as well as a strategic plan and a
>> work plan. As interim solution, and until the adoption of SEEDIG operating
>> principles, the new ex. com. will bind itself to applicable EuroDIG rules
>> of operation (given point 7 below). The extent to which EuroDIG rules will
>> be applicable to the SEEDIG ex. com. will be subject to discussions between
>> the new ex. com. and EuroDIG and other SEEDIG supporting organisations.
>>
>> In Ohrid, a public meeting was held on the issue of creating a legal
>> structure for SEEDIG. At that session, it was underlined that, while the
>> need for a legal structure is unquestionable, we should not rush the
>> process for setting it up. Few weeks ago, at a discussion with several
>> SEEDIG sponsors, it was also noted that, while the process for setting up a
>> SEEDIG association is slowed down, there is a need for clear
>> rules/operating principles (OP) governing both SEEDIG as a process and the
>> functioning of its coordination body. The OP are to cover issues such as:
>> SEEDIG objectives and ways of achieving those objectives (annual meeting,
>> intersessional activities); roles, responsibilities and procedures for the
>> coordinating body (including appointment, durations and duties of the
>> representative positions, etc.); relations with supporting organisations;
>> basic principles; etc. In addition, a strategic plan and a work plan for
>> SEEDIG were outlined also as necessary documents.
>>
>> 5. Everything else SEEDIG-related – intersessional activities, host for
>> SEEDIG 2018, communication tools, etc. – will also fall within the
>> responsibility of the new ex. com. The only exception here could be the monthly
>> summary and hub <http://www.seedig.net/ig-developments-in-see/> – whose
>> continuity and sustainability would be discussed with the community while
>> the election process is ongoing.
>>
>> This also means that the questions and suggestions circulated lately via
>> the mailing list (on issues such as additional capacity development
>> activities that SEEDIG could engage in) will be addressed by the new ex.
>> com.
>>
>> 6. The hard deadline for having a new ex. com. in place is end of
>> September. This is because the usual EuroDIG call for issues is launched on
>> 1 October, and a decision needs to be made whether there will be again a
>> joint EuroDIG-SEEDIG call.
>>
>> Steps to be taken to meet this deadline include the definition of an
>> election mechanism (in line with point 2 above) and the actual running of
>> the elections. A detailed timeline for these two steps is to be defined as
>> part of the aforementioned mechanism. On 1 August, we will launch a call
>> for volunteers to contribute to this process.
>>
>> 7. An agreement was reached in Tallinn (during the GA of the EuroDIG
>> Association) and endorsed by SEEDIG main sponsors, about SEEDIG funds being
>> managed by the EuroDIG Secretariat on an interim basis (until a SEEDIG
>> legal structure is created).
>>
>> This will be a continuation of the status quo, as SEEDIG funds have been
>> managed by the EuroDIG Secretariat for SEEDIG 2017. In practical terms,
>> this has meant that financial contributions to SEEDIG were collected via
>> the EuroDIG Secretariat, who has managed the funds in line with decisions
>> made by the SEEDIG ex. com.
>>
>> We are aware that the points above are complex, and we stand ready and
>> available to answer any requests for clarification you might have. We
>> welcome your comments or questions, by 31 July. More from us on 1 August,
>> when we launch the process for creating an elections mechanism for SEEDIG’s
>> ex. com.
>>
>>
>> Thank you!
>>
>>
>> Best regards,
>>
>>
>> Sorina
>>
>> (on behalf of SEEDIG's executive committee)
>>
>
>
>

-- 

   --

   Best regards,
   Narine Khachatryan
   Program Coordinator

   Safer Internet Armenia <http://www.safe.am/>
    <http://mediaeducation.am/>
   Yerevan Armenia
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