[Icann-see] SEEDIG - Reminder about the call for input and poll for the next virtual meeting

[Sorina Teleanu]

Dear all,

I would like to kindly remind you about the 22 March deadline for input on the SEEDIG draft session descriptions. Many thanks to those who have already provided their comments and suggestions.

I am currently compiling all input received, which we will then discuss in our next virtual meeting, in the week of 23 March. A Doodle poll has been set up for the second part of the week and you are kindly invited to indicate your preferences:
http://doodle.com/f2mspbfiv5wkgekd

The poll will remain open until 22 March. I will then schedule a Webex meeting and send the details to the list.

As a side note, I would also like to inform you that both EuroDIG and SEEDIG were promoted last week at an Internet forum organised in Belgrade, by RNIDS.  Many thanks to Dusan and RNIDS for creating this opportunity, and to those who were there and showed interest and support for SEEDIG.

Thank you and looking forward to our meeting next week.

Best regards,

Sorina
________________________________
De la: Sorina Teleanu
Trimis: 9 martie 2015 19:12
Către: icann-see at rnids.rs
Subiect: SEEDIG - Call for input on draft session descriptions. DL: 22 March

Dear all,

As agreed during the previous virtual meeting, Lianna, Naser and I have worked on some draft session descriptions for the four sessions included in the SEEDIG's draft programme. We have also consulted Loreta Vioiu, from the Council of Europe, with regards to the session on human rights.

Attached is a revised version of the draft programme outline, which includes, for each of the four sessions:
- the initial outline of the session (from the previous version of the draft programme - this will be removed once we agree on the session description);
- a proposed session description (which is, basically, a more expanded/detailed version of the initial outline). In some cases you will notice some text in square brackets. This means that we are not sure whether that specific text should be included or not.
- some notes on: key participants, moderator, remote moderator (a remote moderator is a person who will facilitate the interaction between those participating online, via the remote participation platform, and the onsite participants), rapporteur. In some instances, we have added some names, as possible options. But in other cases you will just see empty spaces.
- a space to add links to documents/materials that are relevant to the session. We have thought that it would be useful to add such materials, so that participants can read in advance of the session and understand the topics better.

You are now all kindly invited to provide your comments and suggestions on this revised version of the programme, by 22 March:
1. Please indicate whether you agree with the proposed session descriptions or whether you have comments and/or suggestions for revisions. If you want to make revisions, you are kindly invited to make them directly on the attached document, using track changes (so we can easily notice the changes). Some brief motivations for your proposed revisions will also be appreciated.
2. If at this stage you have ideas for possible key participants, moderators, remote moderators or rapporteurs, please add those in the document as well. Please note that you do not have to contact such persons yet, as the idea is to first have a pool of possible names to choose from in a next step. Please also take into account that the focus of the sessions might suffer changes based on the comments we received during the next two weeks.
3. Please feel free to add links to resources you think are relevant for each session.

Note: we should try to adhere, as much as possible, to the EuroDIG session principles, especially with regards to ensuring stakeholder balances dialogue and considering geographical and gender balance: http://www.eurodig.org/get-involved/organising-a-session/#jfmulticontent_c363-3 As some of our session are intended to have a capacity building dimension, thus inviting key participants from some specific entities, we might not be able to follow such principles in all instances.

Next steps:
After the 22 March deadline, we will organise another virtual meeting, most probably in the week of 23 March (I will send a Doodle poll for that), to discuss the input received. The aim of this virtual meeting will be to first agree on the session descriptions and then, depending on the results of this consultation, look into the options for possible key participants, moderators, rapporteurs.

Meanwhile, I would also like to encourage you all to use the invitation template we have developed in our previous meeting in order to reach out to your respective communities and invite people to participate in the SEEDIG. Likewise, please also let us know if you have any suggestion/idea for possible sponsors. While the logistics costs for the event will be covered from the EuroDIG budget (many thanks to EuroDIG Secretariat for making this possible), we need to ensure we have participants in the event - and any amount that could go into funding some participants will be of great help. I will also suggest that the first item of discussion in our next virtual meeting is outreach and sponsorship.

Thank you all and looking forward to your feedback. And special thanks to Lianna, Naser and Loreta for their help with the session descriptions.

Best regards,

Sorina



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