[Icann-see] Results of the discussions on the approach for SEEDIG 2016. Next: endorsement of the executive committee

[Sorina Teleanu]

Dear all,

First, I would like to thank those who attended the virtual meeting earlier today. A summary of the discussions held at the meeting is attached to this email.

As announced before, the aim of this meeting was to finalise the discussion on the approach for SEEDIG 2016. Therefore, considering the long public comment period, the comments submitted and the fact that the majority of comments were in favour of SEEDIG as a stand-alone event, the discussions held in Sofia, in Buenos Aires and at the two virtual meetings, and the lack of any formal objection with regards to the approach proposed in my email dated 5 August, we would like to announce a closure of this debate, with the following result:

SEEDIG 2016 will be organised as a stand-alone event, in the SEE region, and will be strongly connected with the EuroDIG process. The SEEDIG 2016 meeting will be held in Belgrade, Serbia, and will be hosted by the Serbian National Internet Domain Registry (RNIDS). With regards to the timing of the meeting, the dates explored are around middle/end April 2016 (around the dates of the RIPE SEE meeting scheduled for 19-20 April, in Tirana, Albania - as this could encourage RIPE attendees to also travel to Belgrade for SEEDIG).

With this discussion now finalised, we need to move forward and actually start the SEEDIG 2016 preparatory process. Some of the things we would need to work on, and that have also been raised both before and during the call today, include: confirming the dates for the meeting; building a work plan with action points and timelines for the various steps of the preparatory process (the call for proposals for the programme, a preparatory meeting, etc.); deciding on how the administrative and financial issues will be handled; deciding on the duration of the SEEDIG 2016 meeting and on the most suitable approach for how to build the programme; building an estimative budget and attracting sponsors; consolidating or building partnerships with various entities; defining modalities for implementing the linkages between SEEDIG and EuroDIG; drafting and agreeing upon a set of SEEDIG operating principles to guide the SEEDIG process, etc.

But there is one more thing we need to agree upon before starting this work: the coordination of the preparatory process.

As you know, the preparatory process for SEEDIG 2015, as well as well the activities following the Sofia meeting, have been coordinated by an executive committee composed of: Iliya Bazlyankov, UNICART, Bulgaria (private sector); Lianna Galstyan, ISOC Armenia (civil society); Aida Mahmutović, Oneworld - Platform for Southeast Europe Foundation, Bosnia and Herzegovina (civil society); Dušan Stojičević, RNIDS, Serbia (technical community); Sorina Teleanu, Chamber of Deputies, Parliament of Romania (government). This committee has been created through an open and transparent process, at the end of 2014 (you can refer to the archive of the mailing list for further details).

All five members of the executive committee are willing and ready to continue to act in this capacity for the SEEDIG 2016 cycle, subject to approval from this community. Therefore, we would like to kindly ask for your endorsement in this regard. Your comments on the proposal for the current executive committee to continue to coordinate the preparatory process for SEEDIG 2016 are welcome via this mailing list until Thursday, 20 August 2016. As before, the absence of any formal objection will be considered as general agreement with the proposal.

Thank you and we are looking forward to hearing from you!

Best regards,

Sorina
(on behalf of the executive committee)


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