[Icann-see] Redir.: Pre-EuroDIG SEE round table - organizational aspects - proposals for an executive committee and a steering committee

Mon Dec 15 16:57:28 CET 2014

Dear Sorina and all,

thanks for your dedicated work and putting these lists, groups and members together what looks consistent to me incl. your explanations. Excellent work indeed!

I also agree with some previous remarks on this list (Sandra, JJ etc.) that name / title and focus of the Sofia SEE pre-event must be much broader than "just ICANN" focused.

I am really pleased about all the contributions on this list what is promising. Thanks to all of you and

kind regards,
Wolf

Sorina Teleanu wrote Mon, 15 Dec 2014 08:
>Dear all,
>
>I would like to thank all those who have shown interest in contributing to the preparatory process for the pre-EuroDIG SEE round table. Below is a list of volunteers (in alphabetical order) - it includes those who have replied to the mailing list or to me only and those Sandra and I have reached to (i.e. Iliya and Dusan, whom we have contacted due to an initial lack of volunteers from the private sector and technical community from the region):
>
>1. Haykaz Baghyan - Armenia - civil society
>2. Iliya Bazlyankov (or someone else from his team) - Bulgaria - private sector (host of EuroDIG 2015)
>3. Andrea Beccalli - Italy - technical community (ICANN)
>4. Lianna Galstyan - Armenia - civil society
>5. Lea Kaspar - Croatia - civil society
>6. Aida Mahmutovic - Bosnia and Herzegovina - civil society
>7. Oksana Prykhodko - Ukraine - civil society
>8. Dusan Stojicevic - Serbia - technical community
>9. Sorina Teleanu - Romania - government
>10. Oleksandr Tsaruk - Ukraine - government
>
>As you can see, the number of volunteers is quite large compared to the initial plan of having an organizing committee formed of 3-5 members. Based on the discussions I had with some of you during the past days, I would like to propose the creation of two separate committees - an executive committee and a steering committee:
>
>a. Transform the initial "organizing committee" into an "executive committee", to be composed of five members and to have a diverse representation, in terms of both countries and stakeholder groups. This committee would be to tasked with taking forward the planning process, in practical terms: keep track of discussions, summarize such discussions and propose next steps, contact potential panellists, maintain communication with the EuroDIG Secretariat etc. The work of the executive committee would be guided by a steering committee.
>
>Based on the expressions of interest and on the fact that some of you showed a lot of flexibility (thank you for this), my proposal for this "executive committee" would be:
>1. Iliya Bazlyankov (or someone else from his team) - Bulgaria - private sector (host of EuroDIG 2015)
>2. Lianna Galstyan - Armenia - civil society
>3. Aida Mahmutovic - Bosnia and Herzegovina - civil society
>4. Dusan Stojicevic - Serbia - technical community
>5. Sorina Teleanu - Romania - government
>
>This would be a multistakeholder committee, with representatives from four stakeholder groups. The reason for proposing two civil society representatives is related to the fact that this was the group with the largest number of volunteers.
>
>b. Form a larger steering committee, which would provide input into the planning process and will guide the work of the executive committee.
>This committee would include:
>1. Haykaz Baghyan - Armenia - civil society
>2. Andrea Beccalli - Italy - technical community (ICANN)
>3. Lea Kaspar - Croatia - civil society
>4. Oksana Prykhodko - Ukraine - civil society
>5. Oleksandr Tsaruk - Ukraine - government
>+ anyone else (already on this mailing list or joining the process later) who would want to join.
>
>As all the above is a proposal, I would like to kindly ask for your comments: agreement with the proposal, suggested alternatives, etc.
>
>As I have mentioned before, the executive committee (or at least a part of it) is expected to travel to Sofia, on 26-27 January, for the EuroDIG planning meeting. While the EuroDIG Secretariat can help with travel support (most probably for three members), the travel arrangement would have to be done by the end of this week. Therefore, I would highly appreciate comments  from you all on the above proposal as soon as possible.
>
>Thank you all, once again!
>
>Best regards,
>
>Sorina
>
>________________________________
>De la: Sorina Teleanu
>Trimis: 8 decembrie 2014 14:17
>Către: icann-see at rnids.rs
>Subiect: Pre-EuroDIG SEE round table - organizational aspects
>
>Dear all,
>
>I would first like to thank those who have responded to my previous email about next steps in planning the pre-EuroDIG SEE round table.
>
>Based on a discussion Aida, Lia and I had last week with Sandra and Lee (from EuroDIG's organizing team), I am writing to inform you about some organizational aspects we need to clarify as soon as possible and to kindly ask for your input.
>
>1. Organizing committee
>
>As discussed before and, as recommended by the EuroDIG team, in order to keep the planning process moving forward, we would need to set up a small "organizing committee" (any other name can be chosen for this group) of 3-5 persons. The role of this committee would be to keep track of the discussions, to maintain communication with the EuroDIG team and to practically engage in and somehow run the preparatory process for the SEE round table. The preparatory process will, of course, be based on input from the entire group (everyone in this mailing list), which would act as a sort of a steering committee.
>
>This organizing committee (or at least a part of it) will need to be present in Sofia, Bulgaria, on 26-27 January 2015, for the EuroDIG planning meeting: http://www.eurodig.org/get-involved/planning-meeting/http://www.eurodig.org/get-involved/planning-meeting/
>
>EuroDIG will be able to cover the travel and accommodation costs for 3-5 members of this group (this is to be decided on the basis of the costs involved), but, in order to be able to do so, they need to know the names and the travel details of these members by beginning next week, the latest.
>
>With this time limitation in mind, I would like to propose the following process:
>1. Those interested in volunteering to be part of this "organizing committee" express their interest via this mailing list by Thursday, 11 December, noon GMT (please also indicated your availability to travel to Sofia for the planning meeting on 26-27 January). I think so far we have Aida and Siranush who have already volunteered, but I would like to ask both of them to confirm this. And I would also like to put my name down for this committee.
>2. Based on the expressions of interest, we make a decision on the composition of the committee, keeping in mind that it would have to be diverse in terms of both countries and stakeholder groups represented.
>3. On 15 December the latest, we inform EuroDIG about the composition of the committee. Travel and accommodation arrangements will then have to be made by 19 December.
>
>Any comment and suggestion on this process is more than welcomed.
>
>And a reminder: we also need to nominate a contact person to be listed on the EuroDIG's team page: http://www.eurodig.org/about/team/
>
>2. Funding participants for EuroDIG
>
>EuroDIG will be able to fund a number of participants from the SEE region to attend the round table and the EuroDIG itself.
>
>As there will be limited funds available, funding criteria will need to be developed and then made public, together with a call for applications. We have been asked to work on developing at least a draft set of funding criteria until the planning meeting in January.
>
>I think this could be one of the first tasks of the "organizing committee", once formed: to coordinate the elaboration of such funding criteria. But, meanwhile, any comment on this issue is welcomed.
>
>3. Themes for the round table
>
>Before the planning meeting in January, we need to have a general idea on the theme of the SEE round table and the topics that could be discussed.
>
>As the EuroDIG call for proposals is due on 31 December, we would have some time in the beginning of January to look through the proposed themes (and identify those relevant for the region), as well as through the ideas that have been suggested among our group in our previous discussions (see my previous email, also copied below), and try to think of an initial outline for this round table.
>
>Meanwhile, I would like to remind and encourage everyone to submit proposals either via this list or directly through the EuroDIG's form: http://www.eurodig.org/get-involved/http://www.eurodig.org/get-involved/
>
>
>I think this would be all for now. Sandra, Aida, Lia, if I have missed anything, please intervene.
>
>Thank you all and I am looking forward to your inputs on the issues above.
>
>Best regards,
>
>Sorina
>
>
>---
>
>
>Sorina Teleanu
>Parliamentary assistant
>Chamber of Deputies
>Parliament of Romania
>2-4 Izvor Street, Bucharest, Romania
>Tel: +40 21 414 1842
>E-mail: sorina.teleanu at cdep.ro
>Website: www.cdep.ro
>
>
>
>________________________________
>De la: Sorina Teleanu
>Trimis: 22 noiembrie 2014 17:40
>Către: icann-see at rnids.rs
>Subiect: Pre-EuroDIG South Eastern European Round Table
>
>Dear all,
>
>As you have seen in the EuroDIG newsletter circulated by Sandra, EuroDIG has re-confirmed the plans for a SEE round table the day before EuroDIG 2015. As the time is running quickly, I think we need to kick-start the discussions on the preparations for this event.
>
>First, many thanks to Sandra and Wolf for their responses and suggestions in reply to my previous email and to Dusan for setting up this mailing list.
>
>Base on these latests exchanges, I think there are few things we should start considering/discussing about. I am listing them below, together with a summary of our previous discussions,  and kindly invite all of you to share your thoughts.
>
>1. Objective of the event and expected results
>
>Q: What do we want to achieve with this event? Capacity-building/awareness raising etc?
>
>Previous discussions:
>- “There is lack of awareness among policy and decision makers of the importance of digital policy and Internet governance. New Policy guidelines of the European Commission outline digital policy as one of the top priorities of Europe in future (see a blog). While they will realise it sooner or later, we need to help it happen sooner and focus on building capacities of the governments and institutions to deal with new issues in a meaningful way (security with freedoms, data protection and privacy with security, open market with net neutrality, etc).”
>- “Initially, explaining the benefits of multistakeholder approach for national IG; then, building multistakeholder policy-making mechanisms (like CGI.br) in SEE countries; also increasing cooperation among the SEE states on IG issues (cybersecurity may be a first good step for cooperation).”
>- Address the lack of understanding of the Internet as an ecosystem (Internet and IG regarded as a technical and judicial issue) and the need for basic education on IG;
>
>
>2. Identifying the key needs/issues/possible themes
>
>Q: What should be the theme(s) of the event? What issues do we want to discuss?
>
>Previous discussions:
>- the need for capacity building, and responding to a perceived lack of information on IG issues;
>- recognizing what are Internet governance issues in the first place;
>- learn more about what is ICANN; what are registries / registrars;
>- security & privacy;
>- the multi-stakeholder model - what is community-driven policy? How does it work?
>- digital divide;
>- IDNs;
>- content localisation;
>- cybercrime;
>- censorship/interference with content.
>
>3. Format and duration of the event
>
>This is closely related to point 2 above and the number of issues we choose to discuss.
>
>Q: How to frame the discussions? What format should the event have? Do we aim to have a half day event or a full day event?
>
>
>Based on our previous discussions, and having in mind that we all admit there is not much awareness in SEE about IG, in general, my initial thoughts would be the following:
>
>We could use this event to: promote understanding about IG/IG issues; raise awareness and interest to participate in regional and international IG debates; explain the importance of developing multistakeholder IG models at national level.
>
>With such "objectives" is mind, I would see this event unfold in two sessions, under a general theme along these lines "Multistakeholder Internet governance: from the global debates to the SEE realities". The first session would be a more general one, in which to first explain the notions of IG, multistakeholder model, existing IG fora and institutions and then have an open discussion on why and how stakeholders in SEE should be more involved in IG debates and why and how to develop national multistakeholder mechanisms for IG. For the second session, we could choose one or two IG issues that are relevant from our region and have a discussion on how these issues are currently addressed within the region and how they could/should be further addressed within a multistakeholder framework, based on existing best practices and sharing experiences (for example: digital divide, development of local content,  management of ccTLDs etc.).
>
>As I have said, these are just some initial, general thoughts that I am sharing as a starting point for discussion. Please add in your suggestions and let's start building this event.  I understood that the Bulgarian host of EuroDIG 2015 will also come up with some ideas soon.
>
>---
>
>While I know this email is already long, there are few more things I would like to mention:
>
>a. Do not forget about the EuroDIG's call for proposal: http://www.eurodig.org/get-involved/call-for-proposals/?no_cache=1 . I think it is also important for all of us to contribute to the EuroDIG call, as the input submitted will shape the agenda of the next year’s EuroDIG. Thinking about what Wolf mentioned in one of his previous emails, it would be good to have the SEE voice heard not only during the pre-event, but also within the EuroDIG itself.
>
>b. We also need to think about how to get people from the region to actually attend the pre-EuroDIG event. First, we need to spread the word about this event and try to bring as many people as possible to Sofia. What resources can we use for this? Suggestions?
>Second, EuroDIG is making efforts to attract funding for supporting travel for participants, but they also need our help. Does anyone have any idea/suggestion about who to approach to help with such funding? Maybe national ccTLD registries can help out sponsoring few participants from their countries; in addition to .mk, .rs, .bg and .ro, whose representative I understand are already on this list, can we reach out to other ccTLDs from the region?
>
>c. Regarding organizational aspects: Should we set up a small group of volunteers to take forward this process, keep track of our discussions, and maintain communication with the EuroDIG team?
>Also, Sandra has informed me that a EuroDIG mailing list will be provided later for us to move the discussions on this specific event there. And that we would need to indicate a contact person to be included in the EuroDIG team's page: http://www.eurodig.org/about/team/
>
>Thank you all for your patience in reading this far and I am looking forward to hearing from you.
>
>Best regards,
>
>Sorina
>
>--------
>
>
>Sorina Teleanu
>Parliamentary assistant
>Chamber of Deputies
>Parliament of Romania
>2-4 Izvor Street, Bucharest, Romania
>Tel: +40 21 414 1842
>E-mail: sorina.teleanu at cdep.ro
>Website: www.cdep.ro
>
>
>
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>-----
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